WebsiteMinistry of Finance and the Public Service
Development Through Excellent Service
The Ministry of Finance and the Public Service now invites eligible individuals to apply for the following position:
Accountant (FMG/PA 2)
Job Purpose
Under the direction of the Director, Finance & Accounts Unit, the Accountant prepares the Commission’s payrolls, and assists with general accounting duties including: accounts payables, maintaining assigned ledger accounts, bank reconciliation and preparation of accounting reports to enable the effective management of the Commission’s financial resources.
Key Responsibilities
Technical/Professional Responsibilities
Payroll
Computes monthly and fortnightly salary payments, ensuring all relevant changes/information from source documents (including overtime, honorarium, deductions etc.) for the specified period are accurately entered into the payroll system.
Liaise with the Human Resource Management & Administration Branch as necessary.
Generates and submits payroll-funding vouchers for approval.
Uploads salaries to banks online platforms; liaises with the banks regarding information/queries on staff salary payments Supervises the upload of salaries to the Banks’ websites ensuring that employees’ individual accounts are credited within established timeframe.
Liaises with banks’ representatives to address issues/queries relating to salary payments as necessary.
Responds to staff queries related to salary payments and prepares standard letters/forms e.g. (P45 forms, NHT letters etc.) requested by employees as required.
Processes payments for statutory and voluntary deductions from employees’ salaries and wages for submission to the respective agencies and organizations.
Prepares the annual wage bill report for submission to the Ministry of Finance and the Public Service (MOF&PS).
Prepares and compiles payroll annual returns reports for submission to relevant agencies.
Reconciles monthly statutory deductions payable with receipts.
Accounts Payable
Checks payment vouchers prepared for accuracy and completeness ensuring:
– The relevant documentation, authorization and approvals are in place.
– Compliance with established policies and procedures.
– Application of any special allowances/treatment where relevant.
Posts checked vouchers into accounts payable or apply established remedies to cases of discrepancies identified. Follows-up to ensure discrepancies are corrected to enable the timely completion of the payment process.
General Accounting
Conducts monthly, quarterly and annual closing activities of respective ledger accounts to meet required reporting deadlines.
Checks and signs off daily collection and lodgements ensuring they are properly accounted for and lodged to appropriate accounts; reviews point of sales account reports ensuring accuracy of allotment.
Prepares bank reconciliations, liaises with the banks to address any discrepancies that may arise.
Maintains the register for cancelled or written back cheques in accordance with established accounting principle and company policies.
Assists with preparation of financial statements and other required reports ensuring they conform to relevant accounting standards and requirements of the MoF&PS.
Maintains Fixed Assets accounts ensuring Schedules are in agreement with the General Ledger balances, classifications as well as those calculations of monthly depreciation charges are accurate, and the requisite journal entries booked.
Assists with the preparation of response to Audit queries from Internal and External Auditors.
Administrative Responsibilities
Contributes to the preparation of the operational plans and the documentation of Accounting policies and procedures for the Finance and Accounts Unit.
Maintains adequate supply and ensures safe custody of blank cheques, purchase orders, and receipt books; ensures established procedures are observed for assignment of new books retrieval of completed books.
Liaises with Ministry of Finance and the Public Service, Banks, Accountant General, as required regarding payroll and other accounting matters.
Monitors and ensures all hardcopy Accounting records are properly maintained.
Required Knowledge, Skills and Competencies
The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:
– Communication
– Problem solving & decision making
– Integrity/Ethics
– Planning and Organizing
– Analytical thinking
– Technical Expertise
– Interpersonal Skills
Minimum Required Qualifications and Experiences
Bachelor’s Degree in Accounting or Management or Business Administration from a recognized institution.
OR
ACCA Level 2 or CAT/ AAT Certification or any equivalent Accounting/ Management professional qualifications
Plus At least two (2) years’ experience in Accounting in public or private sector organization.
OR
An Associate Degree in Accounting or Business Administration from a recognized institution
Plus at least three (3) years’ experience in Accounting in public or private sector organization
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