WebsiteMinistry of Labour and Social Security
The Ministry of Labour and Social Security (MLSS) invites applications from suitably qualified individuals to fill the following vacant post:
Accounts Payable Officer (FMG/AT 3)– National Investment Secretariat
Job Purpose
The Accounts Payable Officer is responsible for the proper checking, posting and payments of all accounts payable in accordance with the Financial Administration and Audit (FAA) Act.
Key Responsibilities
Prepares payments for National Insurance Fund (NIF) and its subsidiary companies;
Verifies supporting documents accompanying requests for cheques for NIF and subsidiaries;
Vets and prepares all vouchers assigned for the following:
– The presence of the necessary bills, claims/documents, authority and that it has been countersigned by the relevant Senior Officer
– Arithmetical accuracy e.g. the application of correct rates and the deduction of all amounts deductible
– Adherence to contracts/agreements for the presence of valid documentation that the goods and services have been received and placed on inventory
– Adherence to the FAA Act, its regulations and instructions and all other pertinent statutes
– The accuracy of the account codes and other information recorded on the voucher and all other checks as deemed necessary;
Maintains records of all payments as well as all routine or ongoing contracts for example utilities, janitorial services and travel claims etc.;
Ensures that the checking of Pay Sheets, Statutory and Non-Statutory Deduction Vouchers and Salary Payment Vouchers are completed and corrected in a timely manner;
Prepares Annual Returns for submission;
Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS) and National Housing Trust (NHT) are submitted on time;
Assists and guides the Accounting Clerk on:
– The maintenance of the Printed Cheque Register
– The maintenance of the Receipt Log
– The maintenance of the Fixed Assets Register
– The preparation of daily bank lodgements;
Assists with coding and entering Cash Book transactions on the electronic Cash Book System;
Assists with coding and entering General Ledger transactions in the Electronic General Ledger;
Prepares Audit schedules;
Maintains Accounts Payable Sub-ledger denominated in Jamaican Dollars and United States Dollars.
Required Knowledge, Skills and Competencies
Excellent knowledge of the FAA Act
Excellent knowledge of the International Financial Reporting Standards (IFRS)
Good knowledge in the use of Accounting Package (ACCPAC) and Microsoft Applications
Good knowledge of GOJ Procurement procedures
Good decision-making, planning and organizing skills
Good problem solving and analytical skills
Good oral and written communication skills
Very good time management skill
Minimum Required Qualification and Experience
AAT Level 3 or;
ACCA-CAT Level C or;
ACCA Level 1 or;
Diploma in Accounting from a recognized University or;
Associate of Science Degree in Accounting, MIND, or;
Diploma in Government Accounting, MIND, i.e. Government Accounting Levels 1, 2 and 3 or;
Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University.
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