WebsiteOffice of the Services Commissions
The Office of the Services Commissions (OSC) invites applications from suitably qualified candidates to fill the vacant post of:
Administrative Assistant (GMG/AM 2)
Job Purpose
The incumbent will provide secretarial and administrative support to the Director, Corporate and Special Services, in order to support delivery of more efficient and effective public services to stakeholders and the achievement of national objectives.
Key Responsibilities
Administration
Receives and screens telephone calls and visitors to the Director;
Provides information in response to queries or refers queries to other officer(s) as appropriate, in the absence of the Director;
Researches and gathers data as instructed;
Assists as required, with the preparation for training sessions;
Assists with the preparation of Monthly, Quarterly and Annual Reports;
Composes routine correspondence and submissions for the Division;
Manages the flow of correspondence to ensure timely response to requests;
Attends meetings and takes and transcribes Minutes;
Assists with the monitoring and evaluation of Operational Plans;
Assists with Operational and Strategic Planning.
Logistics Management
Coordinates the logistics for Training and Orientation Sessions by:
– Identifying and booking venue;
– Contacting and notifying presenters and participants of time and date for each session;
– Assisting with making parking arrangements;
– Assisting with the ordering of refreshment/lunches;
– Printing documents and placing them in folders;
– Managing room set-up such as projector, laptop and flip chart; and
– Receiving and routing presenters and participants.
Schedules appointments/meetings for the Director by:
– Maintaining a Diary of official appointments, meetings and interviews;
– Preparing/collating documents as necessary.
Human Resource Management
Prepares Individual Work Plan in collaboration with the Director;
Performs other related functions assigned from time to time.
Required Knowledge, Skills and Competencies
Core
Good interpersonal skills
Good oral and written communication skills
High level of confidentiality/integrity
High level of compliance
Functional
Knowledge of the Public Service Regulations, Staff Orders and other policy documents
Good knowledge of software applications (Microsoft Office)
General knowledge of the Office to the Services Commissions
Initiative
Basic knowledge of administrative principles and procedures
Good interpersonal and customer service skills
Good planning and organizing skills
Minimum Required Qualification and Experience
Diploma in Human Resource Management or any other related field;
One to two (1-2) years’ related work experience.
Connect with
Continue with Email .
By signing up you indicate that you agree to our TermsandPrivacy Policy
