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National Library of Jamaica invites applications from suitably qualified persons to fill the position of:
Archivist (PIDG/AR 4)
Job Purpose
The Archivist is responsible for managing the Manuscript (Paper) Collections, which includes assisting with the appraisal of materials, arranging and describing fonds, identifying materials for preservation/conservation treatment, preparing manuscript records appropriately for access and outreach.
Key Responsibilities
Maintains a system of Finding Aids, in electronic and paper form, in accordance with internationally recognized archival descriptive standards
Responsible for the accessioning, arrangement, and description of archival collections according to recognized archives standards (ICA Descriptive Standards: ISADG, ISDF, ISDIAH, ISAAR-CPF, DACS, EAD, Dublin Core)
Arranges public access and use of material for purposes of research, education, loan, and exhibit, in accordance with approved NLJ policies and procedures, as directed by director, user services and conservation.
Manages the rights and reproduction functions while responding to research and duplication requests for special collections
Works with the Manager, Special Collections to establish priorities for the arrangement and description of manuscript fonds.
Required Skills, Knowledge and Competencies
Core Competencies
Oral Communication
Written Communication
Customer & Quality Focus
Teamwork & Cooperation
Technical Competencies
Knowledge and experience of widely used archival standards and schema including ISAD(G) and ISAAR-CPF
Familiarity and experience with using archival management software, including open source and/or system as a service application in accordance with ISAD(G)
Solid experience of using and managing archival collections management systems, particularly cataloguing and access-related functions.
Working knowledge of local and international legislative frameworks relating to collections information and access (Privacy, Data Protection, Intellectual Property and Copyright)
Basic knowledge of alternative models of archival description, including MPLP, Accessioning as Processing, Australian Series System, participatory appraisal principles
Knowledge of digitization and digital preservation principles
Familiarity with the operation of PCs, scanners, digital cameras, and photocopiers
Minimum Required Qualification and Experience
Bachelor’s Degree in History, Heritage or Cultural Studies, with professional certification in Archives and Records Management, from a recognized Association or Society; Or
Bachelor’s Degree in Archives and Records Management, or Library and Information Science, with a specialization in archival studies, having completed at least one course in Archival Arrangement and Description.
Over five (5) years of practical archival work experience.
Experience working with archival materials in non-traditional formats and of cultural significance.
Special Conditions Associated with the Job
May be required to work with dusty material, with the appropriate Occupational Health and Safety protective gear provided
May be required to lift and arrange library material/resources
May be required to work outside of regular hours
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