WebsiteNational Land Agency
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National Land Agency invites applications from suitably qualified candidates to fill the following vacant position:
Asset Management and Inventory Officer–Corporate Services Division
The successful candidate will report to the Operations Manager.
Job Purpose
To update and maintain proper records of all assets acquired, ensuring that disposal is done in accordance with established standards and guidelines.
Key Responsibilities
Administrative Responsibilities
Assists in the development and implementation of programmes for the Division’s Operational Plan.
Prepares and monitors work schedules/plan for the Unit
Prepares and submits activity and other reports as requested
Ensures that staff is aware of and adheres to the policies, procedures and regulations of the Division and the Asset Management Policy
Creates Standard Procedures for management of assets owned, leased/rented
Ensures the budgetary alignment with assets purchased
Maintains regular contact with Senior Administrator, Operations to ensure proper recording of all assets in Government houses
Monitors and reports on the state of assets to assist with budgetary plans
Ensures that the asset systems (fixed assets) are maintained
Ensures that Asset records are aligned with fixed asset accounting records
Periodically reviews standard operating procedures and internal process and documents and updates accordingly
Facilitates training of all relevant support staff.
Fixed Asset Inventory Management
Ensures that Fixed Asset Inventory Systems are maintained and that all items of furniture and equipment are accounted for.
Completes and updates all control records for all categories of furniture, equipment and machinery
Ensures that all items of furniture and equipment are marked/coded
Carries out periodic checks on locations and updates location records
Makes arrangements for the Board of Survey for the disposal of unserviceable assets including vehicles
Arranges for the disposal of assets for which approval has been granted
Implements the approved procedures to provide for custody of all furniture, equipment and machinery
Ensures a system is in place to receive and track all assets via electronic means
Takes custody of Master Inventory and updates records
Authorizes the removal or transfer of all assets the Agency’s locations and intra divisions
Other Responsibilities
Performs other related duties assigned from time to time by the Operations Manager
Required Competencies/Skills
The post-holder should be able to demonstrate:
Excellent interpersonal skills.
Sound knowledge of GOJ Asset Management Policy
Knowledge of the GOJ Comprehensive Motor Vehicle Policy
Sound knowledge of filing
Competence in the use of relevant computer software.
Good written and oral communication skills.
Ability to work effectively in a team.
Minimum Required Qualifications and Experience
Associate Degree in Business Administration, Business/Management StudiesORDiploma in Inventory ManagementORSupplies Management from MIND
At least two (2) years’ experience in a similar position, particularly in the public sector.
Certificate in Supervisory Management would be an asset
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