WebsiteMinistry of Culture, Gender, Entertainment & Sport
The Ministry of Culture, Gender, Entertainment and Sport is seeking a suitably qualified candidate for the following position:
Assets Manager (GMG/SEG 2)(NOT VACANT) – Available up to December 2021 Corporate and Liaison Services Division
Job Purpose
Under the general direction of the Senior Director, Corporate and Liaison Services, controls, monitors and maintains the Ministry’s assets in accordance with prescribed regulations. Oversees and maintains the physical facilities and grounds of the Ministry and its associated properties.
Key Responsibility Areas Include:
Management/Administrative Responsibilities
Assists with the development and implementation of programmes for the Division’s corporate and operational plans as well as budget preparation;
Develops, implements and reviews operational systems and procedures to guide the delivery of services by the Unit and manage emergency situations;
Assists with the procurement of supplies used by the Unit and ensures their safe storage;
Assists with the preparation of tender documents and the selection of contractors for property management and related projects;
Prepares insurance and other claims in relation to damage to buildings and/or equipment and follow-up with the appropriate organisations/authorities for settlement.
Technical/Professional Responsibilities
Ensures that the building and grounds are adequately maintained and kept in accordance with established standards;
Monitors energy conservation initiatives throughout the Ministry and other premises within the span of control;
Develops and implements a maintenance/servicing schedule for office and other equipment (air conditioning unit, stand-by generators, etc.);
Liaises with and monitors the work of service contractors to ensure adherence to contracts and completion of work within quality standards;
Oversees and monitors the operations of the Ministry’s vehicle(s) to reduce waste and provide efficient service;
Human Resource Management Responsibilities
Develops and manages the overall performance of the Division and its staff, including transferring skills, motivating staff through coaching and mentoring, arranging for training, setting performance targets, monitoring performance, providing feedback to staff and initiating corrective action where necessary to improve performance.
Required Skills and Competencies
Excellent knowledge of building maintenance and operations
Sound knowledge of Government of Jamaica Transportation regulations, policies and procedures
Sound technical knowledge of office safety procedures
Good knowledge of GoJ’s procurement regulations, policies and procedures and familiarity with funding agencies requirements
Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems
Excellent customer service skills and quality focus
Excellent oral and written communication skills
Excellent problem solving and decision making skills
Excellent leadership and people management skills
Good planning and organising skills
Good ethical principles and sound integrity
Good interpersonal and analytical thinking skills
Ability to work as part of a team and cooperative
Ability to effectively manage external relationships
Minimum Required Education and Experience
First Degree in Estate Management, Building Construction or equivalent from a recognised institution
Training in Supervisory Management or Human Resource Management
At least three (3) years’ experience in a similar position
