WebsiteMinistry of Local Government and Community Development
The Ministry of Local Government and Community Development invites applications from suitably qualified individuals to be assigned to the post of:
Collection and Disbursement Officer (FMG/AT 1)
Job Purpose
Reporting to the Accounts Payable and Disbursement Manager, the incumbent is responsible for the collection and lodgment of all monies, the dispatch of cheques and the maintenance of Petty Cash Imprest.
Key Responsibilities
Technical/Professional
Prepares and issues receipts for cash and cheques collected ensuring that all amounts received are correct and receipt is properly drawn;
Lodges amount received promptly to the relevant bank account;
Posts and balances Receipts Cash Book on a daily basis;
Posts receipts and lodgments to the FINMAN System (FINMAN);
Maintains custody of cheques and valuables;
Issues cheques to payees upon proper identification;
Ensures that payees are advised promptly whenever cheques are ready in order to eliminate the possibility of holding stale dated cheques;
Maintains Petty Cash Imprest, making authorized payments and obtain Petty Cash reimbursements, when necessary;
Receives cheques for printing;
Ensures that cheques are printed against vouchers;
Writes cheque numbers on Payment Vouchers;
Files Payment Vouchers;
Performs any other duties and responsibilities that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core
Good interpersonal skills
Excellent oral and written communication skills
Good customer relation skills
Sound integrity/ethics exercised in the performance of duties
Functional
Excellent technical skills
Good use of technology
Minimum Required Qualification and Experience
AAT Level 1 or;
ACCA – CAT Level 1 or;
Certificate in Public Administration, UWI or;
Certificate in Management Studies, UWI or;
Diploma in Business Administration from a Community College or;
Certificate in Accounting from a recognized University or;
Certificate in Government Accounting, ie. Level 1 Modules 1-5 or;
Completion of first year in Bachelor of Science Degree in Accounting or Management Studies or;
BBA at a recognized University or; Completion of first year of Associate of Science Degree in Accounting, MIND.
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