Director, Facilities And Property Management (Gmg/Seg 3)

WebsiteMinistry of Economic Growth and Job Creation (MEGJC)
Achieving prosperity through economic growth and sustainable development
The Ministry of Economic Growth and Job Creation invites applications from suitably qualified candidates to fill the following vacant post:
Director, Facilities and Property Management (GMG/SEG 3)– Facilities and Property Management Branch

Job Purpose
Reporting to the Corporate Services Director, the Director, Facilities and Property Management is responsible for the provision of efficient and timely delivery of a range of functions including, Property and Maintenance Services, Transport, Security and Emergency Management that ensure the Ministry has the most effective and suitable working environment for its employees and stakeholders. The incumbent is primarily responsible for ensuring that the Ministry’s fixed assets are maintained and enhanced using best practices to improve efficiency, by reducing operating costs while increasing productivity.

Key Responsibilities
Management/Administrative
Provides Strategic leadership and direction towards the coordinated development of the responsibilities under portfolio namely; Transport Management, Office Management and Facilities Management;
Develops and monitors the implementation of the Branch’s Corporate and Operational Plans;
Prepares and manages the Branch’s Annual Budget and makes adjustments where necessary to avoid overruns or underutilization;
Ensures the development/review and implementation of Operational Systems and procedures to guide the delivery of services by the respective Units within the span of control;
Oversees the design of Work Plans and Programmes for the Branch ensuring staff is effectively utilized and productivity of the Branch optimized;
Keeps abreast of trends and changes in Operations Management and service delivery and recommends/implements changes where necessary to improve the service quality and productivity of the Branch and to reduce waste in the Organization;
Develops and implements a Succession Planning Programme to ensure continuity of skills and competencies in the Branch and personal development and career advancement of employees in collaboration with Human Resource Management Development Division;
Ensures effective internal control systems are in place as specified in the Financial Administration and Audit (FAA) Act and various policy circulars that are issued from time to time;
Establishes and maintains systems/programmes to foster a culture of “service and teamwork” within the Branch;
Serves on various committees internal and external to the Ministry;
Represents the Ministry at seminars, conferences, symposiums, etc;
Prepares and submits Activity and other reports as requested;
Represents the Ministry at meetings, conferences and other functions as directed;
Provides expert advice, briefings and support to the Permanent Secretary on matters relating to the work of the Division;
Provides expert advice and support to Permanent Secretary and Senior Managers of the MEGJC on Administrative and Security matters;
Oversees the performance of all function areas ensuring the achievement of their performance objectives and targets and ensuring corrective action is implemented as required.
Technical/Professional Property Management
Develops and ensures the implementation of strategies for the conservation of utilities throughout the Ministry and other premises within the span of control;
Manages projects for major refurbishing and/or repairs of buildings;
Ensures the implementation of effective equipment maintenance programme ensuring they are kept in good working condition and avoid/minimize incidence of downtime;
Designs and ensures the implementation of a Disaster Management Plan for the properties under the span of control;
Develops Framework Agreements for service contracts as needed;
Ensures execution of service contracts for the facilities.
Office Management
Ensures the preservation and maintenance of a clean and attractive environment conducive to achieving the highest level of efficiency and effectiveness;
Ensures the provision of adequate equipment and furniture for use by members of staff, visitors etc.;
Ensures adequate maintenance schedule is put in place to minimize breakdown of equipment;
Ensures appropriate actions are taken to refurbish or replace furniture and equipment as necessary.
Security
Collaborates with the Security Agencies and the Ministry of National Security for the implementation and maintenance of Security Plan for MEGJC;
Coordinates and acts as alternate Chair to quarterly Security Committee Meetings.
Inventory
Ensures the implementation and maintenance of an Inventory Management System for office supplies, furniture and equipment;
Ensures the management of the stores in providing quality service to clients.
Transport Management
Undertakes the procurement and assignment of vehicles for MEGJC;
Ensures the implementation of the Transport Maintenance and Utilization System;
Ensures the implementation of Maintenance Schedule.
Human Resource
Manages the welfare and development of staff in the Branch through the preparation of Performance Appraisals and recommendation of required Training and Development Programmes;
Provides leadership to staff through effective objective setting, delegation, and communication;
Provides guidance to staff through coaching, mentoring and training, providing assistance and support as needed;
Ensures that training and other needs of employees are adequately identified and addressed;
Participates in the recruitment and selection of staff for the Branch and the wider Organization;
Ensures that staff are aware of and adhere to the policies, procedures and regulations of the Branch and the Ministry.
Other Responsibilities
Coordinates logistics for conferences, State Visits, banquets hosted by the Government of Jamaica and coordinated by the Office of the Prime Minister;
Participates in special internal workgroups and committees as requested;
Performs other related duties that may from time to time be assigned.

Required Knowledge, Skills and Competencies
Excellent leadership and management skills
Excellent communication and interpersonal skills
Excellent analytical and negotiating skills
Excellent planning, organizing and presentation skills
Excellent judgment, decision making, and problem-solving skills
Strong customer orientation, teamwork and cooperation
Well-developed Human Resource Management skills
Ability to communicate effectively with all types of customers, listen attentively, explain complex issues and give decisions on judgments clearly, concisely and promptly
Working knowledge of the Financial Administration Audit (FAA) Act
Knowledge of the policies and operational procedures of Central Government, especially as it relates to Asset Management, Transportation Management, security and facilities/property management
Knowledge of Building and Construction
Sound knowledge of Government of Jamaica’s procurement policies, procedures, contract management, reporting requirements
Knowledge of established safety and environmental standards and regulations
Proficient in use of computer applications and Microsoft Office Suite (Word, PowerPoint, Excel)
Demonstrates sound personal and professional integrity, reflecting high ethical and moral values

Minimum Required Qualification and Experience
First Degree in Management Studies, Construction Management, Public Administration or related field from an accredited tertiary institution.
At least five (5) years’ experience in a middle management position in Public or Private Sector, preferably in Property Management and Office Management
Connect with
Continue with Email .
By signing up you indicate that you agree to our TermsandPrivacy Policy