WebsiteCannabis Licensing Authority
Cannabis Licensing Authority is seeking suitably qualified candidates for the following vacant position:
Director, Finance and Accounting (FMG/PA 3)– Vacant
Job Purpose
To plan, organize and direct the operations of the Finance Department and manage the preparation and presentation of the CLA’s budget, supplementary estimates, cash flows, costing and operational plan to ensure the optimum utilization of the Authority’s financials.
Key Outputs
Develop policies and procedure including Risk Management
Production and dissemination of financial reports including cash flow statements and variance analysis monthly
Implementation and monitoring of a fixed asset register and inventory control measures
Cost containment and revenue generation
Strategic/operational and corporate plans and budgets
Expenditure, budgeting, accounting and reporting functions maintained
Finance policies and procedures documented accurately
Acceptable lease arrangements, including insurance and security in place
Budget and supplementary estimates prepared
Corporation’s annual budget developed
Collaborate setting up Banking Platforms for clients
Efficient operation of facilities
Performance Evaluation of direct reports
Annual audit co-coordinated
Performance Criteria
Compliance with stated accounting procedures and practices obtained
GOJ and internal Procurement guidelines adhered to
Requirements for accurate payment to creditors are met
Facilities effective operation and income generation targets realized
Back-office support contract and lease contracts managed
All payments of the authority made in keeping with terms
Minimal audit queries
Performance targets and metrics met at agreed intervals
Queries from various divisions and government agencies receive prompt response
Reports and data produced are accurate and complete
Standard and ad hoc reports submitted on time
Financial and administrative performance targets are achieved
Optimized, relevant departmental policies and procedures
Yearly, quarterly and monthly deadlines are met
Divisional plans and budgets created and submitted on time and in keeping with required quality
Integrity exercised in the management of CLA’s finances
Job Responsibility
Technical
Receive budget forecasts from senior managers and CEO
Control expenditure within approved estimates of expenditure
Use best practices in costing techniques in the preparation of the budget and pricing of goods and services
Assess and recommend additional revenue generation strategies for the Authority
Review audit queries and reports, which infringe on operation systems and devise measures to minimize or eliminate them
Negotiate with approved investment houses for competitive rates on investments
Monitor bank balances and check that cash flows of the Authority are in line with regulations and the CLA is not exposed to any undue risk
Provide guidance on budget related expenditures to the directors and CEO in with a view of meeting targets Implement and monitor measures geared to increase income and control expenditure
Contribute to the development of the corporate plan
Develop finance and administration-related policies and procedures for staff
Monitor and ensure the adherence of staff to policies and procedures
Request information from banks and information expenditure reports from departments at the CLA
Negotiate maintenance supplies and services contracts and make recommendations to the CEO
Liaise with lessors and negotiate acceptable terms in line with Government policies on expiration of contracts Properly manage accounting assets (e.g. vehicles, equipment, buildings)
Perform other related functions as assigned by the CEO
Work with Back-Office Support to:
Monitor and report the performance of the organisation by analysing monthly, quarterly and annual financial reports
Review payroll for accuracy
Arrange payment for temporary and contracted staff
Develop the Authority’s annual budget in keeping with required templates
Ensure payments for all suppliers in keeping with the terms
Ensure the efficient management of the Authority’s financial resources and in the allocation of beneficiary funds
Authorise the payment of suppliers
Procurement Services responsibilities:
Authorize the procurement of goods, services and assets for the Authority and also direct property management functions
Responsible for the management of maintenance and service contracts involving the assets of the Authority
Comply with public sector procurement tender processes and with the FAA Act
Monitor request for proposals and ensure that guidelines are followed
Job Dimensions (Authority, Scope and Impact of Job)
Serve as signatory on all corporate accounts with commercial banks and other financial institutions
Custodian and manager of the Authority’s credit card with responsibility for payments
Recommend financial management policies systems and procedures
Approves POs and payments for bills
Co-signing of Cheques and other Banks correspondents
Liaise externally with financial institutions, suppliers, portfolio Ministry and the Ministry of Finance
Key Competencies
Comprehensive knowledge of financial accounting principles and practices
Thorough awareness of procurement and security policies and practices
Process Management/Project Management Training
Expert use of MS Excel, Word & PowerPoint
Ability to work in computerized accounting software
Outstanding time management skills
Superb oral and written communication skills
Excellent analytical and problem-solving skills
Ability to work under pressure
Qualification & Experience Requirements
ACCA designations, BSc in Accounting, CPA, BA –Finance or equivalent
3-4 years’ experience in middle management in the accounting field
Expertise in the use of accounting packages and spreadsheets
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