WebsiteThe Office of the Prime Minister (OPM)
The Office of the Prime Minister (OPM) invites applications from suitably qualified individuals to be assigned to the post of:
Director, Human Resource Management (GMG/SEG 3)– (Not Vacant) – Human Resource Development and Management Division
Job Purpose
Under the general direction of the Senior Director, Human Resource Development and Management, the Director, Human Resource Management, has primary responsibility for managing/administering the Human Resource needs of the Office of the Prime Minister and the Cabinet Office through the delivery of consistent, equitable system-wide services, policies and procedures governing Recruitment And Selection, Appointments, Records Management, Benefits Administration, Employee Relations, Health and Safety and Industrial/Labour Relations, to facilitate the achievement of a harmonious working environment and the Ministries’ objectives.
Key Responsibilities
Provides information/guidance and support on HR activities to the Cabinet Secretary, Permanent Secretary, Heads of Division/Units, Agencies and other members of staff;
Manages/coordinates the work and staff of the Human Resource Management Unit;
Participates in the development, implementation and review of the Human Resource Policies and Procedures, Strategic/Operational Plan and Budget, as well as prepares inputs for the Quarterly Performance reports for the HRDM Division;
Sensitizes staff to the policies/procedures and regulations of the Division, the Ministry and the Public Service;
Provides leadership and guidance to staff in the HRM Unit through effective coaching, mentoring, training, delegation and communication;
Administers the Appointment, Promotion, Retirement, Discipline, Grievance and Leave Policies and Procedures in keeping with the delegation of functions and established regulations and guidelines;
Manages and administers the recruitment process for both Ministries in collaboration with key stakeholders, as well as the guidelines and regulations;
Guides the administration of employees’ Health Benefits Programme and the Retirement and Pre-Retirement/Exit activities;
Provides responses to adverse findings in the Office of the Services Commissions’ Audit Reports on the Ministries’ performance under delegated authority for Appointments, Employee Relations, Benefits Administration and Records Management and takes corrective actions as required;
Reviews and signs off on recommendations for appointments and transfers/redeployment of Office of the Cabinet’s staff to the Cabinet Secretary and for OPM staff to the Permanent Secretary;
Reviews and makes presentation of recommendations for first appointment, promotion and conformation in position to the Human Resource Labour Management Committee (HRLMC);
Administers policies and procedures treating with resignation, secondment, transfer and Exit Interviews; analyzes information received from interviews and provides feedback to Senior Director, HRDM and line managers;
Supports the implementation and currency of the MyHr+ System while ensuring the scanning of documents and updating of records;
Prepares Employment Contracts for staff recruited and processes end of contract activities in keeping with GoJ guidelines;
Supports the processing and resolution of grievances and injury on the job;
Evaluates the Human Resource Management activities and makes recommendations to close gaps and improve delivery of service.
Required Knowledge, Skills and Competencies
Excellent oral and written communication skills
Sound integrity, ethics and confidentiality
Excellent interpersonal, customer orientation and management skills
Excellent critical thinking, analytical and problem-solving skills
Excellent counselling and negotiating skills
Excellent leadership, networking and employee engagement skills; ability to function as a team player and work harmoniously with a diverse group of people at various levels
Excellent Records Management skills
Knowledge of Labour Laws and Industrial Relations practices
Knowledge of compensation and benefits administration and related statutory regulations
Knowledge of the Public Service Regulations, 1961, Staff Orders and Human Resource policies and procedures
Knowledge of Government recruitment, promotion and separation practices
Ability to exercise sound judgment in unfavourable/unpopular situations
Ability to understand the impact of policy changes on human resource management
Proficient in the use of information technology and productivity software, such as MyHr+ System and Microsoft Office Suite (Word, Excel, PowerPoint)
Demonstrates initiative and creativity
Displays emotional resilience and the ability to withstand work pressure on an on-going basis
Minimum Required Qualification and Experience
Post Graduate Degree in Human Resource Management or Management Studies or Business Administration/Public Administration/Social Sciences or Humanities or other related discipline from a recognized tertiary institution;
Five (5) years’ experience in Human Resource Management, three (3) years of which should be in a supervisory capacity;
Training in Records Management and Employee Relations/Industrial Relations would be an asset.
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