WebsiteNational Land Agency
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National Land Agency invites applications from suitably qualified candidates to fill the following vacant post within the Corporate Services Division:
Document Management Administrator– 1 Post
The successful candidate will report to the Information Governance Specialist
Job Purpose
To provide support in terms of managing records in central registries and to develop and maintain appropriate systems in support of records movement, maintenance, retention and disposition.
Key Responsibility Areas
Management/Administrative Responsibilities
Provides leadership through example and sharing of knowledge/skill
Assists with the development and delivery of training for Registry staff in the section
Prepares reports as requested
Technical/Professional Responsibilities
Examines and evaluates records management systems to assist with the development of new systems or improve existing methods for the efficient handling, protecting and disposing of official records and information
Assists with the review and documentation of records management policies and procedures
Works with the Information Governance Specialist to develop and maintain policies, plans, standards and procedures to control each type of applicable record, document and data item in conformance with established Records Management Standards
Assists with the development of a Records Management and Disaster Prevention and Recovery Manual
Evaluates findings and recommends changes or modifications in procedures, utilizing knowledge of functions of operating units, referencing systems and filing methods
Establishes and maintains a system for processing incoming and outgoing documents/correspondences to and from relevant Registries
Assists with provision of information related to queries under the Access to Information Act
Liaises with the Post Office for the maintenance of franking machines
Required Competencies
The post-holder will be able to demonstrate:
Excellent interpersonal skills
Excellent planning and organizing skills
Strong analytical and problem solving skills
Excellent knowledge of records management practices
Knowledge of information governance standards and practices
Attention to detail and high level of accuracy
High level of technical expertise in relation to the components of an effective records management Programme and information literacy skills
Ability to communicate at all levels
Competence in the use of relevant computer software
Minimum Required Education and Experience
Bachelor of Science degree in Library and Information Studies, Business Administration, Public Administration, Management Studies or equivalent qualification
Training in Records Management or Information Governance would be a distinct asset
At least two (2) years’ experience in a records management environment
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