WebsiteMinistry of Finance and the Public Service
Development Through Excellent Service
The Ministry of Finance and the Public Service now invites eligible individuals to apply for the following position:
Human Resource Officer (GMG/SEG 1)
Job Purpose
Under the direct supervision of the Manager, Human Resource Management & Development Section, the Human Resource Officer gives support and facilitates the implementation of Human Resource activities in accordance with the established policies and procedures in order to meet the Public Procurement Commission’s strategic objectives. The incumbent assists with the recruitment and selection procedures, the administering of employee benefits and maintains the staffing needs and update electronically and manually personnel records of the Public Procurement Commission (PPC).
Key Responsibilities
Management/Administrative Responsibilities
Assists with the evaluation of staff turnover, vacancies and the recruitment strategies to identify and forecast staffing requirements.
Assists with providing guidance to new employees and ensures that they are aware of and adhere to the policies; procedures and regulations of the PPC.
Assists with the preparation of the Workplans.
Manages the Human Resource Information System database to provide support for the manpower planning activity as well as ensuring that staff list is current and accurate.
Tracks HRM transaction processing time to monitor and ensure efficiency in satisfying the customer service charter standards.
Conducts research to identify the HR related information to keep the PPC informed of industry changes and abreast with new best practices.
Technical/Professional Responsibilities
Assists with the coordination of orientation programmes for new employees.
Participates in the recruitment, selection and appointment of staff.
Maintains effective working relationships with external and internal stakeholders to ensure that the PPC provides a consistently high level of service.
Assists with the execution of recommendations for acting appointments, promotions, resignations and transfers.
Assists with investigating queries relating to salaries, appointments, discrepancies and other queries.
Issues reminders to Heads of Branch with regards to officers who are acting clear vacancies and request recommendations as to their suitability for appointments/promotions.
Assists with the evaluation and analysis of exit interviews and ensures that all separation matters are settled.
Monitors the maintenance of all personnel related records and ensures for completeness and accuracy.
Oversees the administering of test for officer required to do so.
Submits confidential reports as requested.
Liaises with representatives of Health Insurance Provider and ensures the registration of new employees on Health Insurance Plan.
Liaises with NIS office to ensure members of staff are adequately compensated for NIS Benefits.
Ensures that applications for employee benefits are processed and submitted.
Ensures applications for leave are processed.
Assists with the preparation of the schedule of employees who are eligible for retirement and ensures that all relevant documents are processed and submitted.
Prepares staff list and list of vacancies within the PPC as requested.
Required Knowledge, Skills and Competencies
Core
Good oral and written communication skills
Good Time Management Skills
Good problem solving and conflict management skills
Good planning and organizing skills
Good customer relations skills
Good interpersonal skills
Ability to work in teams
Good use of initiative
Managing the client interface
Technical
Sound knowledge of principles and practices of human resource administration.
Knowledge of the operations of Government/Knowledge of the PPC’s policies and procedures.
Knowledge of Recruitment Procedures.
Knowledge of Leave Administration.
Knowledge of the use of the relevant computer software applications.
Minimum Required Qualifications and Experiences
BSc in Business Administration /Human Resource Management/Public Administration.
Two (2) years’ experience in Human Resource Unit.
OR
Associate/Diploma in Human Resource Management or Public Administration.
Three (3) years’ experience in Human Resource Unit.
