WebsiteMinistry of Justice
The Office of the Parliamentary Counsel (OPC), Ministry of Justice, invites applications from suitably qualified individuals to fill the vacant post of:
Manager, LPMS Database (MIS/IT 5)
Job Purpose
Under the direct supervision of the Chief Parliamentary Counsel, the Manager, LPMS Database is responsible for providing system support for the optimal operation of the Legislation Production Management System (LPMS) as relates to its maintenance, availability and usage and should act as a contact point and interface between the OPC and the wide range of stakeholders.
Key Responsibilities
Assists with the management of the LPMS;
Ensures Enterprise Content Management (ECM), including effective storage and retrieval of all physical (hardcopy) and electronic documents;
Maintains the OPC Electronic Workflow Database;
Ensures administration of access rights and monitoring the functioning of the Database as it relates to OPC users;
Ensures effective recording and reporting of OPC data;
Resolves ICT user issues or, as appropriate, collaborating with the Ministry’s ICT Unit to resolve those issues;
Conducts diagnostic system tests and recommends solutions for improving efficiency, effectiveness and reliability;
Ensures that the data is updated, current and accessible, as and when needed;
Ensures compliance with the documented and agreed requirements;
Responds to system enquiries and escalates where necessary;
Monitors the maintenance of Database Tables in the LPMS application;
Assists in monitoring of the application and takes corrective action to prevent or minimize system down time;
Troubleshoots to resolve system related problems; data issues, validates results sets recommends and implements process improvements;
Works closely with internal customers, analyzes problems provides support to users having difficulties with application, creates and maintains reports;
Assists users in creating report specifications;
Maintains internal SSRS Reports and ad-hoc SQL scripts;
Performs and maintains data extraction and imports;
Conducts periodic analysis data needs;
Monitors issues of Data Integrity/Migration (validation, clean-up and mapping);
Sets up authorized users on the system to perform their assigned function;
Assists in providing training and technical assistance to users;
Maintains a record of expiration dates of software licences and installation of software updates;
Prepares monthly report.
Required Knowledge, Skills and Competencies
Core
Excellent interpersonal skills
Excellent oral and written communication skills
Ability to work effectively under pressure
Ability to organize work and utilize good time management techniques to meet critical deadlines
High levels of professionalism and integrity
Attention to detail and accuracy
Ability to work independently and as a part of a team
Knowledge of Office Management and administrative procedures and practices
Knowledge of the principles and practices of Public Administration
Technical
Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities
Basic knowledge of Pension statues, legislation, regulations policies and procedures
Knowledge of Records Management practices in the Public Sector
Knowledge of relevant legislations such as Access to Information Act, Archival Act and FAA Act
Minimum Required Qualification and Experience
Bachelor of Science Degree in Computer Science or related field;
Training in Database/Systems Management;
Two (2) years working experience especially with SharePoint.
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