Open Job Postings in Jamaica
Jobs in Jamaica
Fast growing MicroFinance Institution is seeking a:
Paralegal/Executive Assistant(Kingston Location)
Position Summary
The Paralegal/Executive Assistant supports the Management Staff and Group Legal in a range of executive administrative tasks and will be primarily responsible for, among other things, engaging directly with regulatory agencies to ensure operating compliance; maintaining databases and records; supporting the management and group legal team on various internal and external projects; ensuring that the company meets the general requirements of the Companies Act and its filing obligations in Jamaica as well as its internal filing requirements vis-à-vis the Group’s head office.
The Paralegal/Executive Assistant will also be expected to manage matters related to corporate governance, loan contracts, legal operations, and general business compliance; and assist the management team with managing litigation involving the company.
Key Activities & Responsibilities
Confirm and manage compliance with statutory and other requirements
Perform straightforward loans work
Perform administrative duties to include filing, answering phone calls, taking messages and responding to correspondence, receiving and issuing mail and emails
Make and keep track of management team’s appointments
Work on special assignments that may be complex in nature and making recommendations
Prepare and maintain presentations and reporting materials
Manage various databases, spreadsheets, and reference materials for the company
Attend to other compliance matters and regulatory filings
Ensure contracts are approved, amended, and/or terminated in accordance with relevant Company policies.
Monitor and complete contract close-outs, extensions, renewals, and/or terminations, including drafting the appropriate reports as required
Performs other job-related duties assigned from time to time by the management team and group legal.
Skills Functional
Excellent verbal and written communication skills
Strong interpersonal communication skills with the ability to effectively interact with all internal stakeholders, external law offices and regulatory agencies
Thorough attention to detail
Excellent time management skills
Excellent research, record keeping and documentation skills
Ability to work with minimal supervision and to take the initiative onmultiple matters
Accepts personal responsibility for work, ensuring a variety of deadlines are met.
Ability to thrive in a fast-changing and demanding environment
Confidential and of highest integrity with the discretion of the company
Technical Knowledge of:
Basic principles of Company Law
Company secretarial practice
Basic Parish Court procedures
Strong working knowledge of Outlook, Word, Excel and PowerPoint.
Requirements
At least 5 years’ experience in a similar position
Institute of Paralegal Studies Qualification (recommended)
Bachelor’s Degree in Business Administration, Management Studies, Operations Management or any other related programme of study
