Proposal Development And Strategic Support Officer (Gmg/Seg 2)

WebsiteMinistry of Finance and the Public Service
Development Through Excellent Service
The Ministry of Finance and the Public Service (MOFPS) invites applications from suitably qualified candidates to fill the following vacant post in the Public Appraisal Branch, Public Expenditure Division:
Proposal Development and Strategic Support Officer (GMG/SEG 2)(2 posts)

Job Purpose
Under the general direction of the Director PDSS, and working in close collaboration with Project Analysts and Quality Assurance Officer, the Proposal Development and Strategic Support is responsible for providing support and guidance to MDA/SPS entities in the development of proposals so as to ensure their timely, effective and efficient preparation and submission and a smooth and efficient flow of complete, accurate and timely information in support of the appraisal and assessment process.

Key Roles and Responsibilities
Technical/Professional
Liaises with MDA/SPS entities and Proposal Analysts in providing technical support, advice and guidance to MDA/SPS so as to facilitate and ensure:
– the timely, effective and efficient preparation and submission of proposals; and
– a smooth and efficient flow of complete, accurate and timely information in support of the appraisal and assessment process;
Provides technical advice, guidance and support to MDA/SPS in the development of Proposals to include among others, the following elements:
– Terms of Reference in the conduct of feasibility studies
– Technical design and management arrangements
– Financial sustainability
– Potential risks, challenges and mitigation plans
– Social, economic and environmental impact;
Provides support to proposing authorities in the verification of data and information and recommendations to improve proposals;
Liaises with relevant Government Agencies and other institutions in accessing information and data to facilitate the provision of support services;
Provides assistance in reviewing proposals and other supporting proposal documents to ensure quality and completeness;
Conducts research and collect and interpret qualitative and quantitative information and data needs as a basis for informing guidelines provided to MDAs/SPS entities;
Collaborates with Quality Assurance Officer in providing support in ensuring compliance with Quality Assurance checklists, guidelines and requirements;
Develops and fosters effective communication channels with proposing authorities so as to facilitate and ensure the adequacy of support and guidance;
Collaborates with MD/SPS, Project Analysts and Quality Assurance and Standards Officer in identifying proposal related training and competency development needs;
Contributes and participates in the implementation of programmes to build competencies and awareness around PIMS system, process, and informational and quality requirements;
Contributes to the development of an archive of lessons learnt to inform future Proposal development support activities;
Maintains knowledge of current practices and trends in the field of Proposal development and appraisal to adequately meet the demands of the job.
Management/Administrative
Develops, implements, monitors and reviews Work Plans to guide proposal support activities;
Attends meetings to provide updates and make presentations to internal and external stakeholders on proposal support activities;
Prepares internal periodic and special reports on areas of responsibility including the status of each assigned proposal, problems and solutions;
Provides inputs into the development of the Management Information Systems that tracks and monitors progress on proposals;
Performs other related duties and responsibilities as may be determined by the PDSS Director.

Required Knowledge, Skills and Competencies
Core/Behavioural
Ability to communicate effectively, orally and in writing with diverse stakeholders
Ability to listen actively and respond appropriately to others’ proposals and ideas
Ability to forge effective working relationships with cross-functional teams and other stakeholders
Ability to prioritize and handle multiple tasks simultaneously
Excellent problem-solving and time management skills
Detail-oriented
Sound conceptual, analytical, risk management and critical-thinking skills
Functional/ Technical
Working knowledge of PIMS legislative, regulatory and governance framework
Sound knowledge of all phases of project life-cycles
Sound knowledge of the methods, principles, practices and tools of proposal development and appraisal
Ability to research, collect, analyze and interpret qualitative and quantitative information and data
Conceptual, analytical, risk management and critical-thinking skills
Proficiency in Microsoft Office applications, including Microsoft Projects, Excel and Visio

Minimum Required Qualification and Experience
Bachelor’s Degree in Business Management/Administration, Finance, Engineering, Computer Science or relevant discipline;
Training or certification in Project Management;
Three (3) years’ experience in a project management or business analysis role;
OR
An equivalent combination of required education and experience.

Special Conditions Associated with the Job
May occasionally be required to visit a proposal site;
May be required to work beyond normal hours in order to meet deadlines.
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