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Quality Assurance Officer (Gmg/Seg 3)

Quality Assurance Officer (Gmg/Seg 3)
Company:

(Confidential)


Place:

Clarendon


Job Function:

Other

Details of the offer

WebsiteMinistry of Finance and the Public Service
Development Through Excellent Service
The Ministry of Finance and the Public Service (MOFPS) invites applications from suitably qualified candidates to fill the following vacant post in the Public Appraisal Branch, Public Expenditure Division:
Quality Assurance Officer (GMG/SEG 3)

Job Purpose
Under the general direction of the PDSS Director and working in close collaboration with MDA/SPS entities, Project Analysts, PDSS Officers, and the M&E Unit, the Quality Assurance Officer is responsible for developing, establishing, monitoring, auditing and reporting on Quality Assurance (QA) systems, including performance indicators and standards, with a view to facilitating and ensuring continuous improvements in the timely, effective and efficient preparation and submission of investment proposals as well as responses to queries, concerns and requests for information from appraisers.

Key Responsibilities
Technical/Professional
Works collaboratively with MDA/SPS personnel, Project Development Support Officers and Project Analysts in establishing a QA system/framework to ensure and facilitate:
– timely, effective and efficient preparation and submission of investment proposals;
– timely and appropriate responses to queries, concerns and request for information
– a smooth and efficient flow of complete, objective, accurate and timely information in support of the PIMS process
– continuous improvements in the delivery of investment proposals;
Collaborates with MDA/SPS personnel, Project Development Support Officers and Project Analysts in identifying investment proposal information requirements and competency needs;
Works collaboratively with Project Analyst and Research Assistant in researching, collecting, collating, and analyzing data and information to identify models of best practices and benchmarking to support the project development process;
Collaborates and engages internal and external stakeholders in:
– establishing a QA framework with a focus on sustaining continuous improvements in the delivery of timely turnaround of investment proposals
– developing and implementing QA systems, tools, procedures, standards and mechanisms to capture and report on performance
– establishing clear performance indicators, standards and quality requirements as a basis for measuring outcomes;
Functions as the principal point of contact within PIMSEC for technical advice to MDA/SPS entities and other relevant personnel on QA and related issues;
Monitors and liaises with PMO and relevant personnel of MDA/SPS to ensure that a QA system is in place for the proposal development process and functioning properly;
Provides support and advice in establishing policies and procedures that mirrors and supports the standards and best practices requirements of the QA Framework;
Undertakes QA audits to determine adequacy, efficiency and effectiveness of the current mechanisms, processes, procedures and competencies in place, and prepares and submits reports, recommending corrective measures where necessary;
Identifies training and development needs of internal and external stakeholders and recommends and participates in training, sensitization and capacity building interventions;
Acts as a catalyst for change and improvement in performance and quality throughout MDA/SPS entities and PIMSEC;
Keeps abreast of trends and developments in the field of QA by participating in conferences, workshops and seminars; reading professional publications; maintaining professional networks; and participating in professional organizations.
Management/Administrative
Attends meetings to provide updates and make presentations to internal and external stakeholders on areas of responsibility;
Develops an archive of lessons learnt to inform future development of QA framework and related activities;
Prepares periodic reports on areas of responsibility including achievements, performance gaps, challenges and solutions;
Performs other related duties and responsibilities as may be determined by the PDSS Director.

Required Knowledge, Skills and Competencies
Core/Behavioural
Ability to work independently, as well as collaboratively with diverse stakeholders
Ability to develop and foster effective working relationships with internal and external stakeholders
Well-developed influencing skills
Well-developed oral and written communication skills
Excellent planning, organizing and problem-solving skills
Keen attention to detail
Ability to prioritize and handle multiple tasks simultaneously
Sound judgment and decision-making skills
Technical
Knowledge of relevant regulatory and governance framework
Sound knowledge of tools, concepts and methodologies of QA
Ability to design and implement QA systems
Ability to design QA tools and mechanisms for data collection and analysis
Ability to apply QA tools to research, collect, analyze and interpret qualitative and quantitative information and data
Working knowledge of all phases of project life-cycles
Proficiency in Microsoft Office applications, including Microsoft Office, Excel, QA applications and databases

Minimum Required Education and Experience
Bachelor’s degree in Business Administration, Quality Assurance or relevant discipline;
Quality Association certification would be an asset;
Three (3) years proven experience and demonstrated ability in the design and implementation and monitoring of QA systems;
Experience in designing QA tools and systems for data collection and analysis and production of reports;
Experience in quality inspection, auditing and testing;
Experience working in the Public Sector would be an added asset;
OR
An equivalent combination of required education and experience

Special Conditions Associated with the Job
Work is performed in normal office conditions;
May be required to work beyond normal working hours in order to meet deadlines
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Source: Jamaicanmedium

Job Function:

Requirements

Quality Assurance Officer (Gmg/Seg 3)
Company:

(Confidential)


Place:

Clarendon


Job Function:

Other

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