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Tax Administration Jamaica (TAJ), the largest tax collecting Authority in Jamaica, is seeking suitably qualified individuals to apply for the following vacant position:
Records Officer (Level 2)– Kingston Revenue Service Centre – Not Vacant
Job Purpose
To maintain and secure records as well as to provide quick and easy retrieval of documents and files.
Key Responsibility Areas
Technical and Professional Duties
Locates files for which documents are classified;
Places documents on files in date order after carefully reading them to ensure they are appropriately classified;
Sends files for review and re-shelving;
Locates files and documents requested by checking the Location Cards and the shelves, logging out files and taking/sending them to the relevant officers;
Maintains files, ensuring the documents are properly docketed and affixed, the jackets are presentable and appropriately labelled;
Ensures Location Cards are on the files for re-shelving, where applicable;
Re-shelves files at the correct place after review;
Assists in identifying cases of duplicate records in the filing system and consolidate files;
Closes voluminous files where appropriate and opens new volumes ensuring the jackets are appropriately labelled;
Assists in identifying for archiving, files which have become inactive in accordance with the Department’s retention policies;
Performs any other related duties assigned by the Registrar.
Required Competencies
Specific Knowledge
Very good knowledge of Records Management;
Knowledge of the operations and functions of Tax Administration Jamaica;
Knowledge of the Department’s Code of Conduct.
Required Skills and Specialised Techniques
Good communication, interpersonal and team skills;
Good time management and organizing skills.
Qualification and Experience
Associate Degree in Business Management or equivalent qualification;
Certificate in Records Management;
One (1) year work related experience would be an asset.
Working Conditions
Normal office environment.
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