WebsiteForestry Department
Protecting Our Forests; Sustaining Lives
The Forestry Department is seeking suitably qualified candidates to apply for the following position:
Secretary (Level 3)(North-Eastern Region)
Job Purpose
Under the general supervision of the Manager, Forest Operations, the Secretary provides secretarial services, maintains confidential records and files; deals with correspondence; controls telephone and other communication, compiles reports and information; provides customer service to clients; and performs other related secretarial duties.
Key Responsibility Areas
Provides Secretarial services to the Manager, Forest Operations:
Word processing of dictated letters and memoranda
Word processing of draft documents
Responding to routine correspondence
Taking minutes of meetings and reproduce appropriately
Maintains confidential records and files by:
Organizing and operating a system for confidential files
Ensuring that confidential files are at all times available when required
Ensuring that confidential records are secured
Compiles reports and information by:
Researching and summarizing written material of interest to the Manager
Obtaining information from senior officers internally and/or externally
Organizing material and information to meet requirements.
Controls telephone and other communication by:
Receiving, placing, and screening telephone calls
Making telephone calls to Agency’s personnel and other relevant Ministries and Agencies as directed
Assisting with scheduling of appointments for stakeholders
Responding to general enquiries
Ensures an adequate supply of stationery and other forms in regular use by:
Requisitioning, when necessary, stationery and other disposal items needed
Certifying the receipt of these goods on Supply Requisitions and Invoices
Storing stocks in an orderly manner, allowing for easy storage, identification and retrieval
Maintaining all records pertaining to the receipt and use of stationery
Performs any other related duties as directed by the Manager, Forest Operations.
Required Competencies
Strong customer orientation skills
Demonstrates high level of initiative
Methodical, well organized and with an eye for detail
Results oriented
Effective oral and written communication, and typing skill; and discretion with confidential information
Strong Interpersonal skill
Sound personal and professional integrity
Analytical thinking and ability to solve problems
Proficiency in use of Microsoft Office Suite technology
Minimum Required Education and Experience
Certificate in Administrative Management Level 1
OR
Diploma or Certificate in Secretarial Studies
Two (2) years’ related experience
Connect with
Continue with Email .
By signing up you indicate that you agree to our TermsandPrivacy Policy
