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Show MoreSeeking Cashier for a Cashpot location off Constant Spring. Call 613-5941 or email ******


Jamaica

Published 25 days ago

Senior Secretary (Ops/Ss 3)

Senior Secretary (Ops/Ss 3)
Company:

(Confidential)


Details of the offer

WebsiteOffice of the Cabinet
The Office of the Cabinet invites applications from suitably qualified individuals to fill the vacant post of:
Senior Secretary (OPS/SS 3)– Cabinet Support and Policy Division

Job Purpose
Under the supervision of the Principal Director, the Senior Secretary provides effective administrative and secretarial services to support the Cabinet Support and Policy Division (CSPD) and the Policy Analysis and Review Unit (PARU) and any other service which may be required for the efficient operation of the PARU and CSPD.

Key Responsibilities
Reproduces manuscripts and briefs prepared by or as directed by the Chief Technical Director, Principal Director and/or Staff of the PARU;
Takes dictation and reproduces notes in an accurate and presentable manner;
Processes incoming and outgoing correspondence and distributes them in accordance with established guidelines;
Assembles and disseminates information to internal and external personnel as requested;
Maintains a record of the movement of files/correspondence within the Cabinet Support and Policy Division (CSPD);
Prepares memorandum and supporting documents for the procurement of items, materials and services for the Unit;
Prepares Agendas for meetings and organizes relevant materials and documents;
Records and reproduces Minutes of meetings and circulates same to relevant stakeholders in accordance with established guidelines;
Maintains schedules of meetings and special appointments for the Principal Director, advising of matters requiring prompt attention;
Assists in the maintenance of a system for the control of confidential files that allows for security and speedy retrieval of documents/information in accordance with established standards.

Required Knowledge, Skills and Competencies
Excellent command of the English Language and effective oral and written communication skills
Good interpersonal and customer service skills
Sound judgment and decision-making skills
Basic research skills
Demonstrated initiative
Results oriented
Sound integrity and confidentiality
Knowledge of the Ministry’s functions, policies and procedures
Knowledge of office practices and procedures
Knowledge of Cabinet Submissions/Notes
Proficient in use of computer applications especially Microsoft Office Suite (Word, Excel, Power Point)

Minimum Required Qualification and Experience
CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four (4) to five (5) years’ general office experience;
OR
Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’ Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four (4) to five (5) years’ general office experience;
OR
Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’ Level; training in the use of a variety of software applications and four (4) to five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.


Source: Jamaicanmedium

Requirements


Knowledges:
Senior Secretary (Ops/Ss 3)
Company:

(Confidential)


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