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Tax Administration Jamaica (TAJ), the largest tax collecting Authority in Jamaica, is seeking suitably qualified individuals to apply for the following vacant position:
Supervisor, Stock & Asset Management (Level 4)– Kingston
Job Purpose
To supervise the process of dispatching fixed assets requested by the Offices within TAJ; assist in the updating and maintaining of the Asset Inventory Management System (AIMS) which hosts information on the assets for TAJ and assists with documenting all items to be Board of Surveyed.
Key Responsibility Areas
Managerial and Administrative Duties
Provides leadership, support and guidance to all staff to ensure that the Unit is effectively managed;
Prepares and implements Work Plan for the Team;
Manages and monitors the performance of the Team;
Prepares and submits the monthly Performance Reports;
Enforces the standards and rules of professional conduct for staff within the Unit in order to maintain the highest degree of confidence in its integrity and efficiency;
Ensures staff is aware of and operates in accordance with all relevant laws and policies;
Develops and maintains effective working relations with external and internal stakeholders, ensuring that the Team provides a consistently high level of service.
Technical and Professional Duties
Ensures all assets received are checked and labelled appropriately;
Conducts stock count at all relevant locations annually;
Ensures that stock and asset records are maintained in an efficient manner;
Ensures the requisition forms received from the Tax/Business Offices throughout TAJ are processed, and items are dispatched based on availability of goods;
Conducts periodic checks to ensure that the actual stock/assets balance agrees with that of the system;
Maintains a master listing of all unfilled orders;
Ensures that information has been logged and updated to the Assets and Inventory Management System;
Processes the relevant documents for items to be Board of Surveyed (BoS) and passes them to the Ministry of Finance (MoF);
Collaborates with Internal Auditors (based on approval from MoF) of items to be BoS;
Assists in signing off on all items taken by the BoS team for disposal;
Conducts random checks to ensure that fixed assets are accounted for within the various locations;
Maintains a master inventory/asset list relating to all RSCs and business offices;
Ensures that all Asset Requisition Forms are filed in the correct order in which they were received;
Manages and monitors stock re-order level at all assigned locations;
Signs off on all items taken by the BoS team for disposal;
Performs any other related duties assigned by Stores Manager or the Director, Inventory and Asset Management.
Human Resource Management Duties
Manages the Unit’s HR plan that addresses staff requirements and succession planning and liaises with the HR Manager;
Conducts reviews of supervisees in accordance with the Work Plan;
Completes final performance assessments and recommends appropriate training and development programmes as necessary;
Initiates and participates in disciplinary proceedings relating to staff members within the Unit and implements corrective measures.
Required Competencies
Specific Knowledge
Comprehensive knowledge of the policy and guidelines for asset management;
Comprehensive knowledge of the Asset Management Inventory System (AIMS);
Sound knowledge of the Control of Government Furniture Procedural Manual;
Working knowledge of the TAJ’s operation and function;
Working knowledge of computer systems and the relevant application.
Required Skills and Specialised Techniques
Excellent time management skill;
Good planning and organizing skills;
Good communication, interpersonal and team skills;
Ability to take initiative, display professionalism and good work ethics.
Qualification and Experience
BSc. in Business Administration or the equivalent;
Supervisory Management Training;
Certificate in Asset and Inventory Management/Supplies Management;
Two (2) years related work experience.
Working Conditions
Exposure to disagreeable conditions (hazardous conditions);
May be required to work outside of normal working hours;
Travel (35% – 40 %).
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