WebsiteMinistry of Culture, Gender, Entertainment & Sport
The Ministry of Culture, Gender, Entertainment and Sport invites applications from suitably qualified individuals to fill/be assigned to the following post in the Corporate and Liaison Services Division:
Transport Manager (GMG/AM 4)– (Not Vacant)
Job Purpose
Under the supervision of the Assets Manager, the incumbent manages the utilization and maintenance of the Ministry’s fleet of vehicles and also supervises the Drivers and Bearers assigned to the Ministry.
Key Responsibilities
Management/Administrative
Prepares Schedule for daily utilization of vehicles in the fleet to economize on fuel consumption;
Makes arrangements for the insurance, registration and other routine certification of vehicles and ensures that the relevant documents are up-to-date and copies kept in all vehicles;
Monitors and analyses the utilisation of petrol and makes recommendations for improving efficiency, where necessary;
Establishes and maintains a system for the handing over and custody of vehicles, accessories and Advance Cards for fuel;
Ensures adherence to the Public Sector Motor Vehicle Policy and the FAA Act;
Coordinates transportation for delivery of all mail and other items leaving the Division and the Ministry;
Ensures that drivers and officers assigned to vehicles adhere to the policies and procedures for utilisation of those vehicles;
Assists with the preparation and implementation of the Unit’s Operational Plan and Annual Budget;
Ensures that the Unit operates within the prescribed budget.
Technical/Professional
Investigates and reports all accidents to the Police and other relevant authorities in accordance with established Government Regulations;
Keeps records/history of Drivers and accidents;
Maintains Inventory of motor vehicles and operational costs;
Recommends Board of Survey for the disposal of obsolete and redundant motor vehicles from the main Inventory;
Assists with the response to Audit queries/observation relating to motor vehicles;
Establishes and maintains a schedule for routine maintenance/servicing of vehicles;
Establishes and maintains a Life Cycle Management System for the fleet, ensuring optimal use and efficiency in the delivery of service, and makes recommendation for disposal/acquisition, when necessary;
Liaises with service providers for the repairs/servicing of vehicles and verifies invoices submitted;
Collaborates with the National Works Agency for the assessment of major repairs to vehicles.
Human Resource Management
Develops and manages the overall performance of the Division and its staff, including transferring skills, motivating staff through coaching and mentoring, arranging for training, setting performance targets, monitoring performance, providing feedback to staff and initiating corrective action, where necessary, to improve performance.
Required Knowledge, Skills and Competencies
Core/Technical
Sound knowledge of GoJ’s Comprehensive Motor Vehicle Policy
Knowledge of the FAA Act
Knowledge of the machinery of Government (policies/programmes)
Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems
Good oral and written communication skills
Excellent customer service skills
Good planning and organizing skills
Good interpersonal skills
Ability to lead and work in a team
Ability to handle emergency situations in a calm, rational and effective manner
Sound integrity and ethical principles
Minimum Required Qualification and Experience
First Degree in Business Administration, Management Studies or equivalent;
OR
Associate Degree in Management Studies or Business Studies;
Two (2) years related work experience.
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