WebsiteMinistry of Industry, Commerce, Agriculture and Fisheries
The Ministry of Industry, Commerce, Agriculture and Fisheries (MICAF) invites applications from suitably qualified individuals to be assigned to the post of:
Administrator (GMG/AM 3)– (Not Vacant) – Department of Co-operatives & Friendly Societies
Job Purpose
Under the direction of the Human Resource and Administration Manager (GMG/SEG 1), the Administrator (GMG/AM 3) is responsible for planning, organizing, directing and controlling all Human Resource and Administrative functions for the Unit (Hope Gardens location).
Key Responsibilities
Management/Administrative Responsibilities
Participates in the Unit’s Strategic Planning process;
Provides advice/guidance to all members of staff on the interpretation and application of Government policies, rules and regulations;
Provides advice/guidance and support to the Regional Manager;
Represents the Unit at meetings, seminars and workshops.
Technical/Professional Responsibilities
Maintains the Division’s Staff List;
Participates in the recruitment and selection of staff for the Unit;
Reviews and evaluates performance and submits reports;
Prepares reports for submission to the Director, Agricultural Loan Societies and approved organizations;
Submits recommendations to the Human Resource and Administration Manager for acting appointments, promotions, appointments, Vacation Leave, Study Leave, Recreational Leave and Sick Leave;
Prepares letter of justification for the operation of the posts within the Unit;
Maintains Service Records and ensures authenticity;
Maintains inventory of equipment and furniture;
Approves Departmental Leave for officers under direct supervision;
Monitors Attendance Register and maintains Leave Cards for the entire Unit.
Human Resource Management Responsibilities
Monitors and evaluates the performance of directs reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;
Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotion, termination and leave in accordance with established Human Resource policies and procedures;
Develops and implements a succession Planning Programme for the Division/Unit to facilitate continuity and the availability of required skills and competencies to meet the needs of the Division in collaboration with the Human Resource Division;
Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
Ensures the welfare and developmental needs of staff in the Division/Unit are clearly identified and addressed;
Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
Performs any other related duties assigned from time to time.
Required Competencies
Core
Good oral and written communication skills
Excellent planning and organizing skills
Strong customer and quality focus skills
Good time management skills
Good interpersonal skills
Problem solving and decision making skills
Methodical
Teamwork and cooperation
Demonstrates Initiative
Functional/Technical
Proficient in relevant computer applications
Knowledge of the operations of Government/knowledge of the Ministry’s policies and procedures
Sound knowledge of Human Resource Management and Administration
Minimum Required Qualification and Experience
Diploma/Certificate in Human Resource Management, Public Administration
Plus at least two (2) years’ experience at a supervisory level
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