Executive Secretary 2 (Ops/Ss 5)

WebsiteMinistry of Industry, Commerce, Agriculture and Fisheries
The Ministry of Industry, Commerce, Agriculture and Fisheries is inviting suitably qualified persons to fill the post of:
Executive Secretary 2 (OPS/SS 5)– Technical Services Directorate, Agriculture & Fisheries Portfolio

Job Purpose
Under the direction of the Chief Technical Director (CTD 1), the Executive Secretary 2 (OPS/SS 5) is responsible for providing administrative/secretarial support to the Chief Technical Director.

Key Responsibility Areas
Management/Administrative Responsibilities
Composes and reproduces letters, memoranda, cabinet notes/submissions, certificates, gazette notices and reports from drafts
Responds to routine and other correspondence
Attends meetings to record minutes and reproduce same for circulation
Receives, opens, sorts and distributes incoming and outgoing mail
Files correspondence and other materials and maintains a record of the movement of files
Establishes and maintains a system for the control of confidential files
Faxes/photocopies documents
Maintains diary and schedules appointments and meetings
Receives, and screens visitors and ensures that they are directed to the relevant officers or office
Accesses and sends e-mail via internet
Directs telephone calls and messages
Assembles and disseminates information to internal and external personnel as requested
Other Responsibility
Performs any other related duties, which may be assigned.

Minimum Required Qualification and Experience
2 or more CXC/GCE O’ Levels including English Language
Successful completion of the prescribed course of study at the Management Institute for National Development (MIND)
Proficiency in typewriting at 50-55 words plus shorthand at 100-120 wpm
Seven 7 years general office experience
OR
Successful completion of the Certified Professional Secretary Course
Successful completion of the prescribed course of study at the Management Institute for National Development (MIND)
English Language at CXC/GCE ‘O’ level
Proficiency in typewriting at 50-55 words plus shorthand at 100-120 wpm
Training in the relevant software applications e.g. word processing, database and spreadsheet
Seven 7 years general office experience
OR
Graduate from an accredited Secretarial school with Secretarial Studies
Proficiency in typewriting at 50-55 words plus shorthand at 100-120 wpm
Training in the relevant software applications e.g. word processing, database and spreadsheet
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