WebsiteCannabis Licensing Authority
Cannabis Licensing Authority is seeking suitably qualified candidates to apply for the following position:
Executive Secretary (OPS/SS 4)– Not Vacant
Job Purpose
Reporting to the Chief Executive Officer, the Executive Secretary provides secretarial services to the executive office.
Key Outputs
Minutes prepared
Correspondence prepared and distributed
Reports prepared
Agenda for meetings prepared
Electronic and manual filing system managed
Schedules and special appointment coordinated
Key Responsibilities
Composes letters/memoranda from general instructions
Prepares agenda for meetings and organizes relevant information and documents
Takes and reproduce minutes of meetings as well as distribute in accordance with established guidelines
Maintains schedules of routine, special appointments and advise the Chief Executive Officer matters requiring prompt attention
Receives/hosts visitors to the Chief Executive Officer
Assists in the preparation and collection of standard reports
Responds to routine and other correspondence
Processes incoming and outgoing correspondence in accordance with established guidelines
Establishes and maintains an effective filing system for the control and safekeeping of classified and confidential documents and reports and facilitates easy retrieval of documents/information
Any other related duties as assigned by the CEO
Required Knowledge, Skills and Competencies
Well-developed communication and interpersonal skills
Excellent Planning and organizing skills
Strong customer orientation skills
Result oriented
Excellent note taking skills
Sound and logical approach to problem solving and task analysis
Ability to have sound judgement
Ability to work on own initiative and under pressure
Sound understanding of the Dangerous Drugs Amendment Act
Excellent knowledge of office practice and procedures
Strong analytical and time management skills
Minimum Required Qualification and Experience
Five (5) CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute of National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus seven (7) years’ general office experience.
OR
Certification from an accredited school of Secretarial studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g. word processing, database and spreadsheets; English Language at CXC or GCE O’ Level; completion of the appropriate Office Professional Training Course at the Management Institute, plus seven (7) years’ general office experience.
OR
Successful completion of the Certified Professional Secretary course, proficient in typewriting at a speed of 50-55 words per minute; English Language at CXC or GCE O ’Level; training in the use of variety of software applications and seven (7) years’ general office experience plus appropriate Office Professional Training Course at the Management Institute for National Development.
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