WebsiteJamaica Tourist Board
The Jamaica Tourist Board invites applications from suitably qualified persons to fill the position of:
Manager, Public Procurement
Job Summary
The successful candidate will be expected to manage and plan the systematic execution of procedures for the timely and cost-effective procurement of goods and services in accordance with Government of Jamaica procurement policies and procedures.
Key Responsibilities
Plan, direct and manage the procurement functions and activities within the organization including:
– Facilitating advertisements inviting bids, proposals, quotations or applications through the desired media, so as to ensure a reasonable opportunity to respond by all interested parties;
– Overseeing bidders conference and public bid openings;
– Directing the evaluation of tenders and guiding the recommendation through the approval process;
– Interpreting and implementing purchasing policy and advising on problems encountered;
– Managing procurement approval process, including convening procurement committee meetings; and,
– Liaising with distributors, contractors and suppliers to ensure timely delivery of goods and services and assisting in resolving discrepancies on a timely basis;
Ensure that all required processes, systems and controls are in place within the unit to enable achievement of its objectives effectively and efficiently;
Coordinate and conduct procurement compliance reviews;
Review language and submittals in contracts/agreements to ensure compliance with Government Procurement Policy and negotiate terms, execute final document or recommend execution;
Interpret contract provisions and review contracts for accuracy and changes prior to bid and renewal;
Negotiate terms and conditions of proposed service contracts/works, prepare Service Contracts;
Conduct visits to suppliers of goods, services and works to review items and/or to determine specifications, as required, prior to the engagement of the procurement process;
Conduct cost/value analysis to ensure value for money is consistently achieved on all purchases;
Develop and maintain a database of approved suppliers and service providers to facilitate the procurement of routine/standard goods and services;
Monitor expenditure against budget, giving priority to inescapable items and contractual obligations;
Prepare the procurement and operational plans, budget and quarterly reports for the unit and ensure that annual plans are consistent with organization’s policies and reflect financial targets;
Management/Administrative Responsibilities
Liaise with the relevant project and accounting officers in the organization, to collate information for the organization’s annual procurement plan;
Maintain continuous contact with the Ministry of Finance and Planning, Public Procurement Commission, Integrity Commission to receive updates/changes in GOJ procurement policy guidelines;
Ensures they are communicated to all relevant staff and that they are appropriately implemented and complied with;
Process requests for special/exception procurement and advise on the most appropriate action ü ensuring transactions comply with established standards;
Oversee the preparation of monthly reports to the Integrity Commission;
Prepare submissions to the organization’s Sector Committee or the Public Procurement Commission, as directed;
Make presentations to the Procurement Committee, as necessary in relation to goods, services, works and consultancies being procured by the organization;
Monitors contracts awarded;
Conduct research and prepare response to queries/request for information and/or data from the Integrity Commission, Ministry of Finance and Planning as well as Internal and External Auditors.
Supervisory Responsibilities
Manage the performance of staff by setting performance targets, monitoring and providing timely feedback on performance and initiates corrective action where necessary;
Conduct Performance Appraisals and identify and/or recommend training and other developmental programmes where necessary;
Participate in the recruitment and selection of staff and recommend movement when appropriate;
Ensure team members are provided with adequate and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
Recommend leave and disciplinary action in accordance with established human resource policies and procedures;
Perform other related duties assigned from time to time.
Key Competencies
Excellent knowledge of Government of Jamaica’s procurement procedures and guidelines
Sound planning and decision-making skills
Sound knowledge of the provisions of relevant financial legislation (e.g. FAA Act)
Sound knowledge of tendering and contracts management
Sound knowledge of accounting practices and financial management relating to government procurement and asset management
Proficient in Microsoft office
Minimum Required Qualification and Experience
BSc Degree in Management Studies, Business Administration or in any other related field
Professional Certification/Training in Government Procurement and/or Supplies, Contracts Management and Purchasing Management
Certificate in Supervisory Management
Six (6) years’ experience in government procurement, preparation of tenders and negotiating contracts for goods, services and works, with two (2) years in a management/supervisory capacity.
Knowledge of accounting procedures would be an asset
Special Requirement
Own and operate a reliable motor vehicle
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