WebsiteMinistry of Labour and Social Security
The Ministry of Labour and Social Security (MLSS) invites applications from suitably qualified individuals to fill the following vacant post:
Monthly Payroll Officer (FMG/AT 2)– Salaries Unit
Job Purpose
Reporting to the Payroll Manager, the Monthly Payroll Officer has direct responsibility for the control and payment of salaries and wages for monthly paid staff.
Key Responsibilities
Ensures the operation of an effective and efficient payroll system.
Salary Computation
Has direct responsibility for monthly payrolls (permanent and temporary monthly paid staff) in respect of the Ministry of Labour and Social Security;
Ensures that all relevant information in connection with the payment of salaries are properly entered to the payroll system. This includes:
– Salary particulars in respect of new employees
– New appointments (promotions) and acting appointments
– Details of deductions to be made from salary
– Transfers, resignations, dismissals, Study Leave, Vacation Leave and dates of resumption;
Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected;
Ensures that advances and overpayment of salaries are promptly recovered;
Maintains and balances On and Off Salary Control Register for each payroll run;
Maintains continuous record of salary particulars for each employee on the payroll showing such information as date of appointment, incremental date, post, cost centre, salary scale, present salary and notes re acting appointment etc.;
Ensures that all salary cheques are printed for the correct amount and for the correct payee and are dispatched to the Cashier for issue to the relevant persons on payday.
Deductions and Returns
Checks and verifies that all statutory deductions and other authorized deductions are made and paid over promptly;
Ensures that annual returns such as Income Tax, NIS and NHT are made promptly after the end of the year.
Other
Assists in the preparation of the Personnel Emoluments budgets by providing the Management Accounts Section with the following particulars on all members of staff:
– Name of employees
– Present salary
– Date of appointment
– Incremental dates. Etc.;
Provides letters to employees or organizations on behalf of employees salary particulars, such as, NHT/NIS contributions, Income Tax, Education Tax, P24, P45, etc.
Required Knowledge, Skills and Competencies
Excellent analytical and judgment skills
Excellent communicator
Good problem-solving skills
Ability to work in teams
Minimum Required Qualification and Experience
AAT Level 2, or;
ACCA-CAT Level B, or;
Certificate in Accounting from a recognized University, or;
Completion of second year in Bachelor of Science Degree in Accounting/ Management Studies or BBA at a recognized University, or;
Associate of Science Degree in Accounting, MIND, or;
Government Accounting Level 2 Modules 1–5.
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