WebsiteMontego Bay Community College
The End Crowns The Work
Montego Bay Community College invites applications for the post of:
Senior Secretary (OPS/SS3)(Clear Vacancy)
The successful applicant should possess:
An Associate Degree in Business Administration/Business Management or its equivalent
Certification in Secretarial Studies from an accredited institution
Proficiency in Microsoft Suites
Proficiency in Project Writing Skills
Three (3) years’ experience as a Senior Secretary
Preferred Attributes
Excellent customer service and interpersonal skills Excellent oral and written communication skills
The ability to work on own initiative and operate effectively and efficiently under pressure
Ability to multitask
An Excellent Team Player
Roles and Responsibilities
Facilitates the smooth operations of the offices of the Vice Principals, through the preparation of correspondence, record keeping and the provision of excellent customer service.
Performs administrative and secretarial duties for the Vice Principal of Academics and Vice Principal of Administration and Development.
Records minutes and perform secretarial duties as Secretary of Commitees.
Assists with designing programmes, flyers, brochures etc. for College activities inclusive of graduation and valedictory service.
Maintains the proper record keeping of important documents, e.g. overseas exam results, School leaving certificates, degrees, stake holder’s correspondence, contracts, minutes of meetings etc.
Issues time tables and exams results for external examination bodies.
Issues certificates CXC, GCE, CAPE and CCCJ Degrees.
Researches, compiles and analyzes data and information for a variety of internal and external documents.
Maintains calendars, schedules appointments and meetings, receives visitors, answers routine queries on behalf of the Vice Principals.
Prepares letters of recommendations, disciplinary letters, and letters of verification for students.
Composes, types and proofreads a wide variety of correspondence, memoranda, proposals, contracts and reports.
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